How to Download Form 16 in greytHR (Employee ESS Portal)
Form 16 is the TDS certificate your employer issues each year, and you need it to file your income tax return. In greytHR, employees download Form 16 from the Document Center in the ESS portal once the employer has generated and published it — usually in May or June after Q4 TDS filing. This guide shows exactly where to find and download it. National IT Service is an authorised greytHR partner that generates and publishes Form 16 for client companies.
Log in and open the Document Center: Sign in to your greytHR ESS portal and go to the Document Center. This is where greytHR stores your payslips, Form 16, company policies, forms and letters.
On the mobile app, open the Documents / Document Center section
Form 16 appears only after your employer publishes it
Find the Form 16 category: On the Document Center page, under Documents, point to the relevant category. Categories include Payslips, Overtime Payslips, Company Policies, Form 16, Forms and Letters. Click View All on Form 16.
Use View All to see every year available to you
Each financial year has its own Form 16
Preview and download Form 16: Click the arrow next to the document to preview it, then download the required Form 16 — including Part A (TDS deducted and deposited) and Part B (salary and deduction details).
Save both Part A and Part B together
Keep Form 16 with your other tax documents for ITR filing
Check the year and details: Verify the assessment year, your PAN, total income and TDS. If anything looks wrong, raise it with your payroll team before filing your return.
Cross-check TDS in Form 16 with Form 26AS / AIS
Report mismatches to HR early in the filing season
If Form 16 is not showing: If you do not see Form 16, your employer has likely not generated and published it yet — companies typically do this in May–June, after filing Q4 TDS returns and downloading Part A from TRACES. Ask your payroll team for the expected date.
Form 16 for the previous FY is usually issued by 15 June
Ex-employees may access it via the Alumni ESS portal if enabled
Frequently Asked Questions
Where is Form 16 in greytHR?
Form 16 is in the Document Center of the ESS portal. Go to Document Center > Documents > Form 16 > View All, then preview and download Part A and Part B. On the mobile app it is under the Documents section.
Why is my Form 16 not showing in greytHR?
Form 16 appears only after your employer generates it (uploading Part A from TRACES and generating Part B) and publishes it to the ESS portal. This usually happens in May–June after Q4 TDS filing. If it is missing, ask your payroll team when it will be published.
What is the difference between Part A and Part B of Form 16?
Part A is generated from TRACES and shows the TDS deducted and deposited against your PAN each quarter. Part B is the annexure prepared by your employer showing your salary breakup, exemptions and deductions. You need both to file your return.
Can I get Form 16 from greytHR after leaving the company?
If your former employer has enabled the greytHR Alumni ESS portal, you can log in after separation to download Form 16 and payslips. Otherwise request it from your ex-employer's HR/payroll team.
Can National IT Service generate and publish Form 16 for our company?
Yes. As an authorised greytHR partner we handle Form 16 generation — importing Part A from TRACES, generating Part B, digitally signing and publishing to employees' ESS portals — as part of our payroll services.
Need Form 16 generated and published for your employees on greytHR? Talk to National IT Service — authorised greytHR partner.